Can You Download Q&A from Teams?
Microsoft Teams is a popular collaboration platform that allows you to communicate, share files, and host online meetings with your colleagues and clients. One of the features that Teams offers is the Q&A (question and answer) experience, which lets you manage questions from attendees as an organizer or presenter in large, structured meetings, such as town halls, webinars, all hands, and trainings.
can you download q amp;a from teams
But what if you want to download the Q&A from your Teams meetings for future reference, analysis, or reporting? Is it possible to do so? The answer is yes, but it depends on how you set up and manage your Q&A in Teams. In this article, we will explain what Q&A in Teams is, how to enable and moderate it, and how to download it as an organizer or a moderator.
What is Q&A in Teams?
Q&A in Teams is a feature that allows you to create a dedicated space for attendees to ask questions and get answers from organizers or presenters during a meeting. Q&A is best suited for large, structured meetings where you want to control the flow of information and interaction between the speakers and the audience. With Q&A, you can:
Choose between a moderated or unmoderated Q&A
Enable replies, anonymous posts, and more in Q&A settings
Assign co-organizers to help screen questions as moderators
Publish, dismiss, or delete questions
Pin important questions to the top of the feed
Mark questions as answered or unanswered
Filter questions by status or author
Download a report of all the questions and answers after the meeting
How to enable Q&A in Teams meetings
To use Q&A in your Teams meetings, you need to enable it through Meeting options. You can do this before or during the meeting. Here are the steps:
From Outlook or Teams, schedule a meeting and send it.
Open the invite from your calendar and select Meeting options at the top.
Go to Enable Q&A and select the Yes toggle.
Save your changes.
Note: Q&A must only be enabled through Meeting options. If you have used the Q&A app from the Teams app store, then remove the app and instead use Meeting options to enable Q&A. The Q&A app in the Teams app store will be removed in August 2022.
How to manage Q&A settings and moderation
As an organizer or a co-organizer, you can manage Q&A settings and moderation through the gears icon in the Q&A panel. You can access this panel by clicking on the question mark icon at the top of the meeting window. In the Q&A settings, you can:
Choose between a moderated or unmoderated Q&A. In a moderated Q&A, all new questions will appear in the In review tab for moderators to review and either publish or dismiss them. In an unmoderated Q&A, all new questions will appear in the Published tab for everyone to see.
Enable or disable replies. If you enable replies, attendees can reply to published questions and answers. If you disable replies, only moderators can reply.
Enable or disable anonymous posts. If you enable anonymous posts, attendees can choose to post questions anonymously. If you disable anonymous posts, attendees must use their names.
Show or hide dismissed questions. If you show dismissed questions, attendees can see the questions that moderators have dismissed. If you hide dismissed questions, attendees cannot see them.
How to download Q&A from Teams
If you want to download the Q&A from your Teams meetings, you have two options: download it as an organizer or a moderator, or view it in Yammer. Here are the steps for each option:
How to download Q&A report as an organizer
As an organizer, you can download a report of all the questions and answers from your Q&A panel after the meeting ends. The report will be in a CSV file format and will include the following information:
Question ID
Question text
Question author
Question status (published, dismissed, or deleted)
Answer text
Answer author
Answer status (answered or unanswered)
Timestamps for question and answer creation and modification
To download the Q&A report as an organizer, follow these steps:
Go to your meeting chat in Teams and click on the Q&A icon at the top.
In the Q&A panel, click on the gears icon and select Download report.
Choose a location to save the CSV file and open it with your preferred application.
How to download Q&A report as a moderator
If you are a co-organizer who has been assigned as a moderator for Q&A, you can also download a report of all the questions and answers from your Q&A panel after the meeting ends. The report will be in a CSV file format and will include the same information as the organizer's report. To download the Q&A report as a moderator, follow the same steps as the organizer.
How to view Q&A report in Yammer
If you have integrated your Teams meeting with Yammer, you can also view the Q&A report in Yammer after the meeting ends. The report will be in a PDF file format and will include a summary of the Q&A activity, such as:
Total number of questions asked and answered
Total number of attendees who participated in Q&A
Average response time for questions
List of top questions by views, likes, and replies
List of top contributors by questions, answers, and likes
To view the Q&A report in Yammer, follow these steps:
Go to your Yammer community where you have posted your Teams meeting.
Find the post with your meeting recording and click on View more details.
In the Meeting details page, scroll down to the Q&A section and click on Download PDF report.
Open the PDF file with your preferred application.
Conclusion
Q&A in Teams is a useful feature that allows you to create an interactive and engaging experience for your attendees in large, structured meetings. You can enable and manage Q&A settings and moderation through Meeting options and the Q&A panel. You can also download or view Q&A reports after the meeting ends as an organizer, a moderator, or a Yammer user. With Q&A in Teams, you can make your meetings more productive, informative, and fun.
FAQs
Can I enable Q&A for any type of Teams meeting?
No, Q&A is only available for Teams meetings that are scheduled through Outlook or Teams calendar. You cannot use Q&A for ad hoc or channel meetings.
Can I enable Q&A during a live event?
No, Q&A is not supported for live events. Live events have their own Q&A feature that is different from Q&A in Teams meetings.
Can I edit or delete questions or answers after I publish them?
Yes, you can edit or delete questions or answers after you publish them. To do so, hover over the question or answer and click on the three dots icon. Then select Edit or Delete from the menu.
Can I export or print the Q&A report?
Yes, you can export or print the Q&A report depending on the file format. If you download the report as a CSV file, you can export it to other applications such as Excel or Google Sheets. If you view the report as a PDF file in Yammer, you can print it using your browser's print function.
Can I access the Q&A panel after the meeting ends?
Yes, you can access the Q&A panel after the meeting ends by going to your meeting chat in Teams and clicking on the Q&A icon at the top. You can also access it from your meeting recording post in Yammer if you have integrated your Teams meeting with Yammer. I have completed the article on the topic of "can you download Q&A from Teams". I hope you find it useful and informative. If you have any feedback or questions, please let me know. Thank you for choosing me as your content writer. 44f88ac181
Comments