How to Download OpenOffice: A Free and Open Source Office Suite
If you are looking for a free and powerful office suite that can handle all your productivity needs, you might want to consider downloading OpenOffice. OpenOffice is an open source software that offers word processing, spreadsheet, presentation, database, drawing and math tools. It is compatible with most popular file formats, including Microsoft Office ones. It also allows you to customize and extend its functionality with extensions and templates.
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In this article, we will show you what OpenOffice is and why you should use it. We will also compare it with some of its alternatives and help you download and install it on your device. Finally, we will give you some tips on how to use OpenOffice for your productivity needs.
What is OpenOffice and why should you use it?
OpenOffice is a free and open source office suite that was developed by a German company called Star Division in 1999. It was later acquired by Sun Microsystems in 1999 and then by Oracle Corporation in 2010. In 2011, Oracle donated the code to the Apache Software Foundation, which continues to maintain and update it as Apache OpenOffice.
OpenOffice is one of the most popular alternatives to Microsoft Office. It has been downloaded more than 333 million times and has millions of users around the world. It is available for Windows, Mac, Linux and other operating systems. It supports more than 120 languages and can be used for personal or professional purposes.
Some of the reasons why you might want to use OpenOffice are:
It is free. You don't have to pay any license fee or subscription fee to use it. You can also distribute it freely to others.
It is open source. You can access the source code and modify it according to your needs. You can also contribute to its development and improvement.
It is compatible. You can open, edit and save files in various formats, including Microsoft Office ones. You can also export your documents as PDFs or HTMLs.
It is customizable. You can add new features and functionality to OpenOffice with extensions and dictionaries. You can also change its appearance and behavior with themes and options.
It is powerful. You can create and manage all kinds of documents with OpenOffice. It offers a range of tools for word processing (Writer), spreadsheet (Calc ), presentation (Impress), database (Base), drawing (Draw) and math (Math).
The main features of OpenOffice
OpenOffice offers six applications that can help you create and manage different types of documents. Here are some of the main features of each application:
Writer
Writer is the word processing application of OpenOffice. You can use it to create and edit text documents, such as letters, reports, books, resumes, newsletters and more. Some of the features of Writer are:
Templates. You can use predefined templates or create your own to save time and ensure consistency.
Formatting tools. You can apply various formatting options to your text, such as fonts, colors, styles, alignment, indentation, bullets, numbering and more.
Spell check. You can check the spelling and grammar of your document in different languages and correct any errors.
Track changes. You can track and review the changes made by you or others in your document and accept or reject them.
Comments. You can add comments to your document to provide feedback or suggestions.
Tables. You can insert and edit tables in your document to organize and present data.
Images. You can insert and edit images in your document to enhance its appearance and meaning.
Charts. You can insert and edit charts in your document to visualize data and trends.
Mail merge. You can create personalized letters or emails for multiple recipients using a data source.
PDF export. You can export your document as a PDF file to share it with others or print it.
Calc
Calc is the spreadsheet application of OpenOffice. You can use it to work with numerical and non-numerical data, such as budgets, invoices, inventories, schedules, surveys and more. Some of the features of Calc are:
Formulas. You can use formulas to perform calculations on your data, such as sums, averages, percentages, etc.
Functions. You can use functions to perform more complex calculations on your data, such as financial, statistical, logical, date and time, etc.
Charts. You can create and edit charts to display your data graphically, such as bar, line, pie, scatter, etc.
Pivot tables. You can create and edit pivot tables to summarize and analyze your data from different perspectives.
Data validation. You can set rules to control the type and range of data that can be entered in your cells.
Data analysis. You can use tools such as goal seek, solver, scenarios and what-if analysis to find optimal solutions for your problems.
Data filtering. You can use filters to display only the data that meets certain criteria.
Data sorting. You can sort your data by one or more columns in ascending or descending order.
Data protection. You can protect your data from unauthorized changes by setting passwords or permissions.
PDF export. You can export your spreadsheet as a PDF file to share it with others or print it.
Impress
Impress is the presentation application of OpenOffice. You can use it to create and deliver slideshows for various purposes, such as lectures, seminars, demonstrations, proposals and more. Some of the features of Impress are:
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Layouts. You can choose from a variety of predefined layouts or create your own to arrange the content on your slides.
Transitions. You can apply different effects to change from one slide to another, such as fade, dissolve, wipe, etc.
Animations. You can apply different effects to animate the objects on your slides, such as appear, disappear, fly in, fly out, etc.
Multimedia. You can insert and play multimedia files on your slides, such as audio, video, sound effects, etc.
Notes. You can add notes to your slides to remind yourself of what to say or do during the presentation.
Handouts. You can create handouts for your audience to follow along or review later.
Master slides. You can use master slides to define the common elements and styles for all your slides.
Templates. You can use predefined templates or create your own to save time and ensure consistency.
Presentation mode. You can use presentation mode to display your slideshow on a projector or a screen while controlling it from your computer.
PDF export. You can export your presentation as a PDF file to share it with others or print it.
Base
Base is the database application of OpenOffice. You can use it to create and manage databases and forms for various purposes, such as inventory, contacts, customers, orders and more. Some of the features of Base are:
Wizards. You can use wizards to create and modify databases, tables, queries, forms and reports.
Queries. You can use queries to retrieve and manipulate data from your tables or other sources.
Reports. You can use reports to present and print your data in a professional and organized way.
Forms. You can use forms to enter and edit data in your tables or other sources.
SQL. You can use SQL (Structured Query Language) to write your own commands and statements to interact with your database.
Connectivity. You can connect to various types of databases, such as MySQL, PostgreSQL, Oracle, etc.
Import and export. You can import and export data from and to different formats, such as CSV, XML, etc.
Draw
Draw is the drawing application of OpenOffice. You can use it to create and edit graphics, such as diagrams, logos, posters, flyers, banners and more. Some of the features of Draw are:
Shapes. You can insert and edit various shapes, such as rectangles, circles, stars, arrows, etc.
Colors. You can apply different colors and gradients to your shapes and objects.
Effects. You can apply different effects to your shapes and objects, such as shadows, transparency, 3D, etc.
Layers. You can use layers to organize and arrange your shapes and objects on different levels.
Text. You can insert and edit text in your graphics using different fonts, sizes, styles and alignment.
Images. You can insert and edit images in your graphics using different tools, such as crop, rotate, resize, etc.
Gallery. You can access a collection of clipart and symbols that you can use in your graphics.
Export. You can export your graphics as different formats, such as PNG, JPG, SVG, etc.
Math
Math is the math application of OpenOffice. You can use it to create and edit equations and formulas for various purposes, such as science, engineering, education and more. Some of the features of Math are:
Symbols. You can insert and edit various symbols in your equations and formulas, such as Greek letters, operators, fractions, integrals, etc.
Templates. You can use predefined templates or create your own to structure your equations and formulas.
Commands. You can use commands to control the appearance and behavior of your equations and formulas.
Edit mode. You can switch between edit mode and view mode to see how your equations and formulas look like.
Insert mode. You can insert your equations and formulas into other OpenOffice applications, such as Writer or Impress.
How to download and install OpenOffice on your device
If you want to download and install OpenOffice on your device, you need to follow these steps:
Downloading OpenOffice from the official website
The first step is to download OpenOffice from the official website. To do this:
Go to .
Select your operating system (Windows, Mac, Linux or other), language and version (the latest one is recommended).
Click on the green button that says "Download full installation".
Save the file to your device.
Installing OpenOffice on Windows
The next step is to install OpenOffice on Windows. To do this:
Locate the file that you downloaded (it should have a .exe extension) and double-click on it.
A window will pop up asking you if you want to run the file. Click on "Yes".
A setup wizard will guide you through the installation process. Follow the instructions on the screen.
You may need to accept the license agreement, choose the installation type (typical or custom), select the components that you want to install (all are recommended), choose the installation folder (the default one is fine) and create shortcuts (optional).
The installation will take a few minutes. When it is done , click on "Finish".
You can now launch OpenOffice from the Start menu or the desktop shortcut.
Installing OpenOffice on Mac
The next step is to install OpenOffice on Mac. To do this:
Locate the file that you downloaded (it should have a .dmg extension) and double-click on it.
A window will open showing the OpenOffice icon and the Applications folder.
Drag and drop the OpenOffice icon to the Applications folder.
Open the Applications folder and double-click on the OpenOffice icon.
A window will pop up asking you if you want to open the file. Click on "Open".
A setup wizard will guide you through the installation process. Follow the instructions on the screen.
You may need to accept the license agreement, choose the installation type (typical or custom), select the components that you want to install (all are recommended), choose the installation folder (the default one is fine) and create shortcuts (optional).
The installation will take a few minutes. When it is done, click on "Finish".
You can now launch OpenOffice from the Applications folder or the Dock.
Installing OpenOffice on Linux
The next step is to install OpenOffice on Linux. To do this:
Locate the file that you downloaded (it should have a .tar.gz extension) and extract it to a folder of your choice.
Open a terminal window and navigate to the folder where you extracted the file.
Type "sudo ./install" and press Enter.
A setup wizard will guide you through the installation process. Follow the instructions on the screen.
You may need to enter your password, accept the license agreement, choose the installation type (typical or custom), select the components that you want to install (all are recommended), choose the installation folder (the default one is fine) and create shortcuts (optional).
The installation will take a few minutes. When it is done, click on "Finish".
You can now launch OpenOffice from your applications menu or your desktop shortcut.
How to use OpenOffice for your productivity needs
Now that you have downloaded and installed OpenOffice on your device, you can start using it for your productivity needs. Here are some tips on how to use each application of OpenOffice:
Creating and editing documents with Writer
Writer is the word processing application of OpenOffice. You can use it to create and edit text documents, such as letters, reports, books, resumes, newsletters and more. Here are some tips on how to use Writer:
To create a new document, go to File > New > Text Document or press Ctrl+N.
To open an existing document, go to File > Open or press Ctrl+O.
To save your document, go to File > Save or press Ctrl+S.
To use a template, go to File > New > Templates and Documents or press Ctrl+Shift+N.
To format your text, use the toolbar buttons or go to Format > Character, Paragraph, Page, etc.
To check your spelling and grammar, go to Tools > Spelling and Grammar or press F7.
To track and review changes, go to Edit > Changes or press Ctrl+Shift+C.
To add comments, go to Insert > Comment or press Ctrl+Alt+C.
To insert a table, go to Insert > Table or press Ctrl+F12.
To insert an image, go to Insert > Picture > From File or press Ctrl+Alt+I.
To insert a chart, go to Insert > Object > Chart or press Ctrl+Alt+O.
To mail merge, go to Tools > Mail Merge Wizard or press Ctrl+Shift+M.
To export as PDF, go to File > Export as PDF or press Ctrl+Shift+E.
Working with spreadsheets and data with Calc
Calc is the spreadsheet application of OpenOffice. You can use it to work with numerical and non-numerical data, such as budgets, invoices, inventories, schedules , surveys and more. Here are some tips on how to use Calc:
To create a new spreadsheet, go to File > New > Spreadsheet or press Ctrl+N.
To open an existing spreadsheet, go to File > Open or press Ctrl+O.
To save your spreadsheet, go to File > Save or press Ctrl+S.
To use a formula, enter an equal sign (=) followed by the expression in a cell or use the formula bar.
To use a function, go to Insert > Function or press Ctrl+F2.
To create a chart, select the data range and go to Insert > Chart or press F11.
To create a pivot table, select the data range and go to Data > Pivot Table > Create or press Ctrl+Shift+F3.
To validate your data, select the cell range and go to Data > Validity or press Ctrl+Shift+F8.
To analyze your data, go to Tools > Data Analysis or press Ctrl+Shift+O.
To filter your data, select the cell range and go to Data > Filter or press Ctrl+Shift+F.
To sort your data, select the cell range and go to Data > Sort or press Ctrl+Shift+S.
To protect your data, go to Tools > Protect Document or press Ctrl+Shift+P.
To export as PDF, go to File > Export as PDF or press Ctrl+Shift+E.
Making presentations and slideshows with Impress
Impress is the presentation application of OpenOffice. You can use it to create and deliver slideshows for various purposes, such as lectures, seminars, demonstrations, proposals and more. Here are some tips on how to use Impress:
To create a new presentation, go to File > New > Presentation or press Ctrl+N.
To open an existing presentation, go to File > Open or press Ctrl+O.
To save your presentation, go to File > Save or press Ctrl+S.
To use a layout, select a slide and go to Format > Slide Layout or press F5.
To use a transition, select a slide and go to Slide Show > Slide Transition or press F9.
To use an animation, select an object and go to Slide Show > Custom Animation or press F8.
To insert a multimedia file, go to Insert > Movie and Sound or press Ctrl+Alt+M.
To add notes, select a slide and go to View > Notes Page or press Ctrl+Shift+N.
To create handouts, go to File > Print and select Handouts in the Print dialog box.
To use a master slide, go to View > Master > Slide Master or press Ctrl+Shift+M.
To use a template, go to File > New > Templates and Documents or press Ctrl+Shift+N.
To start the presentation mode, go to Slide Show > Start from First Slide or press F5.
To export as PDF, go to File > Export as PDF or press Ctrl+Shift+E.
Managing databases and forms with Base
Base is the database application of OpenOffice. You can use it to create and manage databases and forms for various purposes, such as inventory, contacts, customers , orders and more. Here are some tips on how to use Base:
To create a new database, go to File > New > Database or press Ctrl+N.
To open an existing database, go to File > Open or press Ctrl+O.
To save your database, go to File > Save or press Ctrl+S.
To use a wizard, go to Tools > Wizards or press Ctrl+Shift+W.
To create a table, go to Insert > Table or press Ctrl+Shift+T.
To create a query, go to Insert > Query or press Ctrl+Shift+Q.
To create a report, go to Insert > Report or press Ctrl+Shift+R.
To create a form, go to Insert > Form or press Ctrl+Shift+F.
To use SQL, go to Tools > SQL or press Ctrl+Shift+L.
To connect to another database, go to File > New > Database and select Connect to an existing database in the Database Wizard.
To import or export data, go to File > Import or Export or press Ctrl+Shift+I or E.
Drawing and designing graphics with Draw
Draw is the drawing application of OpenOffice. You can use it to create and edit graphics, such as diagrams, logos, posters, flyers, banners and more. Here are some tips on how to use Draw:
To create a new drawing, go to File > New > Drawing or press Ctrl+N.
To open an existing drawing, go to File > Open or press Ctrl+O.
To save your drawing, go to File > Save or press Ctrl+S.
To insert a shape, go to Insert > Shape or press F4.
To apply a color, go to Format > Area or press F11.
To apply an effect, go to Format > Effects or press Shift+F10.
To use a layer, go to Format > Layer or press F6.
To insert text, go to Insert > Text Box or press F2.
To insert an image, go to Insert > Picture > From File or press Ctrl+Alt+I.
To access the gallery, go to Tools > Gallery or press F5.
To export your graphic, go to File > Export or press Ctrl+Shift+X.
Writing and editing equations with Math
Math is the math application of OpenOffice. You can use it to create and edit equations and formulas for various purposes, such as science, engineering, education and more. Here are some tips on how to use Math:
To create a new equation, go to File > New > Formula or press Ctrl+N.
To open an existing equation, go to File > Open or press Ctrl+O.
To save your equation, go to File > Save or press Ctrl+S.
To insert a symbol, go to Insert > Object > Formula Symbol or press Alt+F9.
To use a template, go to Insert > Object > Formula Template or press Alt+F10.
To use a command, type it in the command window or use the toolbar buttons.
To switch between edit mode and view mode, go to View > Edit Mode or View Mode or press Shift+F4.
To insert your equation into another application, copy and paste it as an object or as an image.
Conclusion and FAQs
In this article, we have shown you how to download OpenOffice: a free and open source office suite that can handle all your productivity needs. We have also explained what OpenOffice is and why you should use it. We have also compared it with some of its alternatives and given you some tips on how to use each application of OpenOffice. We hope that you have found this article useful and informative. If you have any questions or feedback, please feel free to contact us. Thank you for reading!
Here are some frequently asked questions about OpenOffice:
Is OpenOffice safe and secure?
Yes, OpenOffice is safe and secure. It does not contain any viruses, malware or spyware. It also does not collect any personal data from its users. However, you should always download OpenOffice from the official website and verify the checksum of the file before installing it. You should also keep your OpenOffice updated with the latest patches and security fixes.
Is OpenOffice compatible with Microsoft Office?
Yes, OpenOffice is compatible with Microsoft Office. It can open, edit and save files in various formats, including Microsoft Office ones. However, some formatting and features may not be preserved or supported. For example, some fonts, macros, animations and charts may not work properly or look the same. To avoid compatibility issues, you can export your documents as PDFs or HTMLs before sharing them with others.
Is OpenOffice updated regularly?
Yes, OpenOffice is updated regularly by the Apache Software Foundation and its community of volunteers. The latest version of OpenOffice is 4.1.11, which was released on September 4, 2021. You can check for updates by going to Help > Check for Updates or by visiting the official website.
What are the system requirements for OpenOffice?
The system requirements for OpenOffice vary depending on your operating system and device. However, the minimum requirements are as follows:
Windows: Windows 7 or later, 256 MB RAM, 650 MB disk space.
Mac: Mac OS X 10.7 or later, 512 MB RAM, 800 MB disk space.
Linux: Linux kernel version 2.6 or later, glibc2 version 2.5 or later, 256 MB RAM, 400 MB disk space.
How can I get help and support for OpenOffice?
If you need help and support for OpenOffice, you can use the following resources:
User guides. You can access the user guides for each application of OpenOffice by going to Help > User Guides or by visiting .
Forums. You can ask questions and get answers from other users and experts by visiting .
Mailing lists. You can subscribe to mailing lists and receive news and updates about OpenOffice by visiting .
Wiki. You can find useful information and tips about OpenOffice by visiting .
Bug tracker. You can report and track bugs and issues with OpenOffice by visiting .
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